Privacy Policy
Effective Date: 01/11/2025
Last Updated: 01/11/2025
At Veritas Accounting & Tax Consultants (“we,” “our,” or “us”), your privacy is our top priority. We are committed to protecting your personal information and maintaining transparency about how we collect, use, and safeguard it. This policy outlines our practices in compliance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable laws.
1. Information We Collect
We collect personal and business information necessary to provide our accounting, tax, and advisory services. This may include:
- Full name, address, email, and phone number
- Business name, registration details, and financial records
- Tax information (e.g., SIN, BN, or CRA account details)
- Payment and billing information
- Website usage data through cookies and analytics
2. How We Use Your Information
We use the collected information to:
- Deliver accounting, tax, and consulting services
- Communicate with you regarding your account or inquiries
- Prepare and file tax returns and financial reports
- Maintain accurate business records
- Improve our website, services, and client experience
- Meet legal, regulatory, and compliance requirements
We will never sell, rent, or share your personal information for commercial purposes.
3. How We Protect Your Information
We take data security seriously. Your information is protected through:
- Secure, encrypted data storage and transfer
- Limited access to authorized staff only
- Regular monitoring and system updates
- Use of secure client portals for document sharing
Despite these measures, no electronic system is completely secure. However, we continuously work to maintain the highest possible level of protection.
4. Information Sharing and Disclosure
We may share information only when:
- Required by law, regulation, or court order
- Necessary to complete tax filings, audits, or other services (e.g., CRA correspondence)
- With trusted third-party service providers who support our operations (e.g., cloud storage, payment processors)
All third parties are bound by confidentiality and data protection obligations.
5. Your Rights
You have the right to:
- Access the personal information we hold about you
- Request corrections to inaccurate or incomplete information
- Withdraw consent (subject to legal or contractual limitations)
- Request deletion of your data when it’s no longer required
To exercise these rights, please contact us using the information below.
6. Data Retention
We retain your information only as long as necessary to fulfill the purposes for which it was collected and to comply with legal and professional obligations.
7. Cookies and Website Tracking
8. Links to Other Websites
Our website may contain links to external sites. We are not responsible for the privacy practices or content of those websites.
9. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Updates will be posted on this page with a revised “Last Updated” date.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us.